Posts Tagged ‘productivity’

Outsourcing your life, and the 4 hour work week

Wednesday, March 5th, 2008

Uncommon Lifestyles and the Truth About the 4-Hour Workweek: An Interview with Tim Ferriss ∞ Get Rich Slowly

This article spurred a long night of reading about virtual personal assistants and other ways of “lightening the load” of some of the tasks we all have to do in our lives. I like the concepts. There are some things I can probably do that would help me make the most of my time. In fact, I can think of a couple of tasks I’ve performed in the last 2-3 months that I specifically thought “I really should hire someone to do this so I can get on with my life.” Comparison shopping for my new computer comes to mind. Maybe even some Christmas shopping. I’m also interested in looking more seriously at having someone prepare and deliver a few meals to the house on a semi-regular basis.

In the end, though, most of what I found convinced me that at this point in my life I can’t really justify a personal assistant, virtual or otherwise. It’s not worth the money to me for most of the things I’d be willing to have them do. Now, if I had a side-business that I was running in addition to my job, I’d have plenty of things for an assistant to do for me, and I’d probably easily justify the relatively minimal expenses involved.

For now, I’ll try to reduce the frequency with which I read emails and get better about organizing my day. That should get a little easier once we hire someone to take the tasks I acquired when my former co-worker left the company last year (and the process is finally moving on that!!!!).

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I’m a casualty of war

Friday, February 15th, 2008

My company has recently shut down all access to YouTube. I get that. I completely believe that many people are using company time and bandwidth to watch all sorts of inappropriate — or just plain time wasting — content. From a certain perspective, I can support the decision to prevent that from happening.

There is a war between those who would waste company time and resources, and those who are tasked with keeping that from happening.

I am collateral damage.

Part of my job within the training department is to research new content creation and distribution technology, and to integrate that into our training delivery. YouTube is, for better or worse, an important part of that responsibility for two main reasons:

  1. It is itself one of the most popular examples of that new technology.
  2. Due to it’s popularity, it is used by many other people to showcase their own discoveries and new uses for content and distribution technology - thereby making it a valuable resource for me to do my job.

Information sharing is critical to my job. The ability to see what other people are doing/have done in converging technology and training is a significant way for me to not keep reinventing the wheel. The ability to create and deliver training products that appeal to a culture steeped in these new technologies requires me to have access to these technologies to begin with.

Is YouTube the only way for me to keep up with these advancements and new ideas? Not at all — far from it, actually. For example, blogs are actually a great source for these ideas as well (in fact, here are two that I keep a sharp eye on: e-Learning Technology, and Corporate e-Learning Strategies and Development). The interesting thing about these blogs, though, is that they frequently use embedded movies from YouTube as examples of what they are talking about! I can’t see these things when I’m inside the Corporate firewall, so I’m missing a significant portion of the point!

I’ve also used YouTube videos to help me explain the concepts and technology that I am trying to ’sell’ internally. For example, I used this video to help me showcase the concept of a wiki - and even embedded it in my wiki for the pilot group to see. Now it’s just an unexplained blank space on the page because the video is blocked.

That same video, and others like it, are also good examples I can use with our training team to help think about other ways to create training that may appeal more to a large portion of our employee base. Now I can’t share those examples anymore.

Collaboration, sharing, and openness - that’s where we should be going. That’s what would help us work more efficiently, smarter, and more effectively, in many cases. But the barriers to doing this at a large organization (like mine) are hard to overcome. There are times it feels like I’m fighting an uphill battle. This is just the latest setback.

Blah.

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Job Search via RSS

Tuesday, January 15th, 2008

Official Google Reader Blog: There’s a feed for that?!

I’ve never actually used Craig’s List, but the article linked above points out that you can use feeds from that site and others to help you in a job search. It also has some other uses for feed readers that may not be immediately obvious to some people.

While I don’t use Craig’s List, I do have the feed from my ASTD job search coming to my feed reader. That’s very targeted to the industry I’m looking for… but it’s a good idea use whatever services make sense for you.

Basically, if you do searches frequently and the site you use has a feed option… why not use it?

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Corporate Gaming: Recruiting and training

Saturday, October 6th, 2007

Corporate eLearning Strategies and Development: eLearnDevCast New Episode with Karl Kapp - GGG4L - Recruiting Gamer Generation

I just listened to a discussion between Brent Schlenker and Dr. Karl Kapp about part of Dr. Kapp’s book (Gadgets, Games, and Gizmos for Learning) where he covers recruiting the “Gamer” generation.

There are some great takeaways from that conversation for me. For example, they were talking about how far into the future companies have to think now to retain competitiveness in recruiting. For example, they were talking about a group focused on science and technology that have to market their fields to middle school students, because middle school grades determine which math classes you take in high school, and that determines what you’re able to take in college. If they don’t grab the kids attention in those early grades, they likely won’t have the background or interest in the field to become productive employees in relevant companies 10 years or more down the line. Developing games that educate in those fields and are engaging and entertaining is one powerful way to start attracting the attention of those potential employees.

The kinds of games I’m talking about here aren’t marketing a specific company, by the way. They’re teaching concepts, facts, and processes that the sponsoring company would find useful. Business concepts, analysis, cost projection, and such are at the basis of popular games like “Roller Coaster Tycoon”. My brother spends most of his time in Madden Football (at least I think it’s Madden) building his team, working with the budget for the stadium, making choices about concessions and tracking attendance, rather than playing the actual football games. He’s making business decisions and having loads of fun doing it.

That’s obviously a long-term strategy. In the short term, what a lot of recruits are looking for now is a company that will provide some kind of engaging networking or socialization opportunity. In fact, it’s something they frequently expect, having grown up with the ability to network through MySpace or Facebook, and to share their knowledge and experiences in different online venues such as blogs, discussion boards, or wikis. At a bare minimum, just the ability to create a personal profile on the corporate intranet might give one company the edge over another, all other things being equal.

That knowledge sharing ability, by the way, would serve not just as a recruiting tool but as a way to capture the experience and knowledge of workers. That’s a hot topic in all corporate circles as people leave for other jobs or retirement - as things stand now, most of the time those years of experience walk out the door with them.

Let’s look at a concrete example of some of this stuff. I work for a very old, very successful printing company. Honestly, we don’t have much of this stuff. We have the same worries that every other company has, though: how do we retain the knowledge of retiring workers? how do we recruit people who have the skills we need when interest in those skills is waning in the general population? How do we keep people once we’ve got them? How can we maximize the knowledge of workers in one part of the company and transfer some of that knowledge to the people who need to support them, or who will eventually take over their roles? How can we manage all this and still remain profitable in an extremely competitive business landscape?

Well, a relatively low cost improvement we could make is some kind of networking software, similar to Facebook. Heck, we could even use Facebook. That would certainly be useful for many of the knowledge workers we have - the ones most likely to be at a computer for a large majority of the day - but would likely be an incentive and possibly productivity tool for at least some of the more labor intensive positions as well. Most people have access to a computer at some regular interval in their lives - even if they don’t have time during their normal work day, many people log on at night and who knows… they might just take a few minutes and check in on some information or answer a question from someone. We’ll never know if we don’t give them the opportunity.

What about skilled laborers? Let’s take a look at Press Operators. These people are responsible for an entire press. Millions of dollars worth of equipment and product, and it’s their job to make sure it all works accurately and efficiently, and produces a high quality product. They have to know how to work technology, understand color theory, process, mathematics, and mechanics. They not only have to understand these from a technical perspective, they have to have an “eye” for color. It’s a complicated job. We have excellent press simulators that let operators train on how to make adjustments and generally work the press, but those are expensive to run and from what I understand only concentrate on the functions of the press itself. What if we made a game - even one that could be sold commercially - that could teach the concepts and processes around the entire position? It could easily be made to be as engaging as something like Roller Coaster Tycoon. It could be used for general recruitment purposes, similar to what I mentioned above, or as more of an introductory training tool. As you successfully deal with one job, the customer gives you more and your reputation grows and you grow more popular and get more contracts, and now you really have to start working on efficiency and minimizing downtime and getting those magazines (or books, or whatever) out the door. Really show the impact your position has on the general welfare of the company. It could be a very powerful game.

There is so much to discuss in this area that books have been written about it. Heck, whole conferences have been convened around the topics. Hopefully I get excited enough, and find enough time, to continue writing my thoughts about it later - after all, this kind of stuff is a part of my job, albeit a part that seems to keep getting lost in the daily drudgery. For now, my kids have awakened from their naps and I have to get back to my weekend.

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Customize your WinXP Control Panel

Thursday, July 26th, 2007

Computer Tips For Everybody » Blog Archive » Create a custom Control Panel in Windows XP
This is a timely tip for me, as I just received a new laptop with WinXP on it at work, and I’m trying to reaquaint myself with the little tweaks that aid in productivity. I’d probably opt for just turning on the setting that makes the Control Panel appear as a menu rather than in a new window, but this is a handy alternative to have in my back pocket. It also helps for those of us who keep initially going to the Programs menu to find the Control Panel, rather than the Settings menu, just out of habit (I mean, everything else I use is under Programs…).

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LinkList: LifeHacker edition

Sunday, April 15th, 2007

I had over 150 posts from LifeHacker in my Google Reader that I finally parsed through over the last 3 hours. There were a few that I may post about in more detail later, but there were some that popped out as quick and/or cool. Not all the links below actually go to LifeHacker, because the posts didn’t have any significant additional information about the topic at hand. In those cases I’m just posting directly to the sites they were referencing (but thanks, LifeHackers, for the leads!).

Discover a Hobby
I just checked this one out on a lark, but I was surprised at how much there is on that site. The link above goes directly to the “Learn How to Compose Music” page, but you can find tons of stuff there on almost any hobby you can think of.

Get rid of that “George Costanza” wallet
Oh, the irony of me posting this… But there is a good idea in Point #8 for consolidating rewards cards.

The Perfect Nap
Now this is a post I can fully endorse.

Watch TV online for free
This service finds uploads of TV shows and makes them really easy to get to. Well organized, too. (Disclaimer: I have not investigated the legality of any of these offerings. I just know they don’t have anything for Dr. Katz.)

And I saved the best two for last….

Things your home computer can do while you’re at work
Legally download MP3s of current, popular artists, for example. I’ll be trying this one out.

Free Stuff!!!!
This list of 23 things you can get for free is pretty good. Books, MIT courses, cultural stuff… but my favorite is on page 4 of the article: Free Ice Cream (on April 17th - though I’d have to drive 60 miles to partake… DRAT!).

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Life Transforming Open Source Software

Friday, January 12th, 2007

The Simple Dollar » Live Free: Seven Pieces Of Open Source Software That Transformed My Life

Okay, “life transforming” might be a little extreme … but then again I haven’t tried most of them yet.

I have tried GAIM, and I like it. I use Firefox, Thunderbird and (obviously) WordPress on a daily basis (though I haven’t heard of most of the extensions he mentioned).

I loaded Open Office once, but I had a really hard time letting go of Excel. Oddly, I had a hard time letting go of Word, too, and I HATE Word. I guess I’m familiar enough with them that I don’t want to learn anything new anymore. That’s depressing.

I’m intrigued by a few of the others. Once I rebuild this system, as I keep promising myself I’ll do soon, I’ll try a couple of these and see if they live up to the hype.

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Is a meal preparation service a good deal?

Wednesday, December 13th, 2006

Easy Meal Prep Association and Meal Assembly Directory

I’m looking for ways to live cheaper. I got a tip in the comments of another blog to check out a Meal Preparatory business. The link above is a directory of these kinds of businesses.

In case you aren’t familiar with the concept, the way it works is that you sign up for a session, choose the meals you want to make from that month’s menu, then go an prepare the meals in their store. They provide all the food, preparation utensils, storage containers, instructions, and a workspace. That saves you from having to go to the grocery store (as often) and spend a lot of time figuring out how much to buy of what, and getting the proportions right.

The idea is that you are taking advantage of the bulk savings the service is getting, as well as saving yourself some time. It looks like you can get through a session in about 2 hours, and come out with at least 40 servings (which in my house would be about 12-15 dinners, depending on how hungry I am). Try to create the same 15 dinners on your own and once you figure in shopping and preparation time you’re easily hitting 6 hours of time, conservatively.

I found a couple of these services in my area and looked at their websites. They both came out at about $200 for 42 servings, give or take, which is a little under $5 per serving. On Dream Dinners, though, you save some serious bucks the more servings you buy. For 96 servings, for example, my choices came to $340 (or $3.54/serving) - which is about a $120 savings.

Now, 96 servings will pretty much set me up with dinners for an entire month, as well as a number of leftover lunches, I would think. On the surface, this strikes me as a good deal. After all, I’m spending somewhere around $400-500 a month for groceries lately, so $340 is appealing. I did a pretty good sales job for this idea on my wife as well. I think I’ve got her willing to do it.

But something continued to nag at me about it. I think I finally figured out what it is.

Where the heck am I going to store 30 days worth of meals!?! Seriously… I’d have to buy a freezer just for that purpose! Aside from the initial cost of the freezer, that’s gotta add to the electric bill, too. That’s crazy. Even 15 days of meals is probably more than my current freezer could handle (after all, I still gotta have room for the ice cream, right?). Plus, what you get here is the entrees, not the drinks, salads, desserts, etc., so you still have to pick them up at the grocery store, and that’s gonna eat into what you’re saving (pun not intended). Besides, a good chunk of my grocery cost these days is tied up in baby food and formula, and this service doesn’t make a dent there.

Even so, I still think there is a place for these services, and I’d be willing to bet that with some flexibility on order quantity I could most likely come out ahead and not have to purchase another major appliance. But it’s probably not something we could use at this point. Maybe in a few years.

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Eudora goes Open Source

Friday, October 13th, 2006

Monkey Bites

The post is missing a few details (perhaps because they aren’t available), but it looks like the popular Eudora email client from Qualcomm is being completely re-written, using the Mozilla Thunderbird code-base as its engine, and released to the public as open source.

Eudora is a well-loved if somewhat outdated email client that many people (Qualcomm claims millions of users, which sounds accurate) continue to use just for its unique feature set. Eudora can tell you if emails in your inbox contain inflammatory language before you open them, and it has some robust spam features. There’s a sponsored version of the client, as well, and my guess is that the ad-supported version will go the way of the ghost when Eudora becomes open source.

Supposedly, the open source version will have all the features current users expect. I used Eudora for a while, and just recently (within the year) switched to Thunderbird. Eudora was definitely outdated. The thing I liked about it, though, were the statistics it kept. I hope that makes it to the new version.

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Creating Passionate Users: REAL motivation posters

Tuesday, January 17th, 2006

Creating Passionate Users: REAL motivation posters
This is stuff I’ve talked about with co-workers years ago: the “fake-ness” of motivational posters. The examples Kathy created are hilarious and truthful.

There was also a great post in the comments that I’ll quote here:

This all relates to item 10 of Deming’s 14 points; eliminate slogans, exhortations and targets for the workforce. This didn’t seem to do Japanese industry much harm. Deming said:

“Posters that explain to everyone on the job what management is doing month by month to (for example) purchase better quality of incoming materials from fewer suppliers, better maintenance, or to provide better training, or statistical aids and better supervision to improve quality, not by working harder but by working smarter, would be a totally different story: they would boost morale. People would then understand that the management is taking some responsibility for hangups and defects and is trying to remove obstacles. I have not yet seen any such posters.”

Most people don’t come to work to not “Do it right first time”, “Be a Quality Worker”, “Take Pride in Your Work” or “Increase Productivity”. These are signposts of the management saying they don’t take responsibility.

Job plans are a related area. Having said that, all my employees have job plans modelled on Scott Adams’ “OA5″ (Out at Five) plan in one of his Dilbert books. 2/3 the text is what I will do for the employee… and it seems to work :-)

Ian W.

Posted by: Ian Waring | Jan 15, 2006 2:22:51 PM

I don’t know who Deming is (though the name does sound familiar), but I’m going to look him up.

I also think it’s pretty funny, and great, that this guy is building a job plan from a Dilbert book suggestion.

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